Definition

A report profile is a named set of rules that tells OmniLedgr how to filter and label journal data for a specific purpose. Common profiles:

Tax profile — usually matches how the business files (often cash basis for small contractors; PCM/CCM for large jobs per IRS rules).
Management profile — how the owner runs the company (often accrual, job-level PCM, includes WIP and committed costs).
Lender / bonding profile — stricter accrual, specific COA presentation (future).

Profiles do not duplicate data; they change which lines appear in which period and how the report is footnoted.

Why It Matters

Showing management an accrual P&L while the CPA uses cash for the return is normal — but only if everyone knows which profile they’re viewing. Mislabeled reports cause bad bids, wrong tax estimates, and lost trust. Explicit profiles plus footers (“Management — accrual basis”) prevent that.

Field Example

Owner opens Dashboard P&L: profile = Management (accrual) — December shows $120,000 revenue from certified work even though only $40,000 was collected.

Same org, export for CPA: profile = Tax (cash) — December shows $40,000 revenue.

Both exports come from the same invoices, bills, and bank feeds posted to the journal once.

Calculation / Formula (if applicable)

Not a single formula — profiles apply:

Basis (cash vs accrual date field on each journal line)
Job method (completed contract vs PCM where applicable)
Period (fiscal year start from org settings)
Optional exclusions (intercompany, owner draws — account-type filters)

Software Application

Default profile follows org accounting settings. User can switch profile on report screens (read-only viewers see the active profile in the header). PDF/CSV exports include profile name and basis. Settings → Accounting links here and to object 083. HelpTerm tooltips on the P&L basis badge.

Tooltip Version

Tax and management reports can use different rules from the same books. Always check the profile label on a report — it tells you cash vs accrual and who the numbers are for.

Report Profiles — Tax vs. Management