Built for the Trades.
No Bookkeeper Required.
Simple, fixed price tiers for contractors. Track expenses, run your books fast, and skip full accounting software complexity.
Free: no card · Paid trials: card required (14 days, then billing starts)
Free
Core books to get started — manual estimates, basic contract PDFs, no AI or bank sync.
- 1 team member
- 0 AI estimates
- Basic proposal & prime contract PDFs
- 250 MB document storage
- Chart of accounts, manual estimates & CSV import
- Community & email support
Pro
Small crew — job costing, AI estimates, change orders, W-9 tracking, and live bank sync (up to 3 accounts).
QuickBooks Simple Start: $399/yr. OmniLedgr Pro: $290/yr — and your price never goes up.
- 2 User Accounts
- 15 AI Estimates per month
- Job Costing & Profitability
- Change Order Management
- Receipt Capture (OCR)
- Client Digital Approvals
- W-9 Tracking
Business
Commercial GC — AIA billing, change orders, W-9, lien waivers, multi-company.
- Up to 5 User Accounts
- Unlimited AI Estimates
- AIA Billing (G702/G703) & Retainage
- WIP Reporting & Lien Waivers
- CSI MasterFormat Cost Codes
- Subcontractor Agreements
Enterprise
Tailored architecture for high-volume commercial GCs. We engineer custom webhooks, build direct API integrations to sync with your legacy software, and tailor workflows to fit your exact operational needs.
- Custom Webhooks & API Access
- Legacy Software Integration
- Dedicated Staging Environment
- White-Glove Data Migration
- Single Sign-On (SSO)
Your brand on every document
All plans include your company logo on PDFs with no watermarks. We do not add OmniLedgr branding to client-facing exports on any tier.
Every capability
Complete feature comparison
Every major bookkeeping, job costing, billing, and document feature — Free through Enterprise. Green check = included on that plan.
| Feature | Free$0 | Pro$29/mo | Business$79/mo | EnterpriseCustom |
|---|---|---|---|---|
Plan limits & team Hard caps enforced in the app. No active-job cap — jobs grow with your storage allowance. | ||||
| Team members (users) | 1 | 2 | 5 | 10+ |
| Cloud document storage | 250 MB | 2 GB | 10 GB | 20 GB+ |
| AI cost estimates per month | 0 | 15/mo | Unlimited/mo | Custom |
| No watermarks on any document | ✓ | ✓ | ✓ | ✓ |
| Your company logo on PDFs | ✓ | ✓ | ✓ | ✓ |
| Multi-company / multi-entity books | ✗ | ✗ | ✓ | ✓ |
Account, security & data portability | ||||
| Email + password sign-in | ✓ | ✓ | ✓ | ✓ |
| Organization workspace (invite team members) | ✗ | ✓ | ✓ | ✓ |
| Role-based access (owner / member) | ✗ | ✓ | ✓ | ✓ |
| Advanced roles & permissions (custom roles) | ✗ | ✗ | ✗ | ✓ |
| Single sign-on (SSO) — Enterprise roadmap | ✗ | ✗ | ✗ | ✓ |
| SCIM user provisioning — Enterprise roadmap | ✗ | ✗ | ✗ | ✓ |
| Audit log (who changed what) — Enterprise roadmap | ✗ | ✗ | ✗ | ✓ |
| Dedicated staging environment | ✗ | ✗ | ✗ | ✓ |
| Webhook delivery (outbound) | ✗ | ✗ | ✗ | ✓ |
| Take your data with you — full JSON export | ✓ | ✓ | ✓ | ✓ |
| Export vendors CSV | ✗ | ✓ | ✓ | ✓ |
| Export contractors CSV | ✗ | ✓ | ✓ | ✓ |
| Paid plan upgrades (Stripe checkout) | Upgrade anytime | ✓ | ✓ | ✓ |
| 14-day free trial (paid plans, card required) | Free forever | ✓ | ✓ | ✓ |
Core bookkeeping | ||||
| Construction chart of accounts (pre-seeded on signup) | ✓ | ✓ | ✓ | ✓ |
| Add, edit & organize GL accounts | ✓ | ✓ | ✓ | ✓ |
| Income & expense transactions | ✓ | ✓ | ✓ | ✓ |
| Assign transactions to jobs & categories | ✗ | ✓ | ✓ | ✓ |
| Bank & cash registers | ✓ | ✓ | ✓ | ✓ |
| Dashboard — revenue, costs, profit, active jobs | ✓ | ✓ | ✓ | ✓ |
| In-app knowledge base | ✗ | ✓ | ✓ | ✓ |
| Contextual help tooltips on every screen | ✓ | ✓ | ✓ | ✓ |
| Dark / light mode | ✓ | ✓ | ✓ | ✓ |
| Company profile & branding settings | ✓ | ✓ | ✓ | ✓ |
Banking & transactions | ||||
| CSV bank transaction import | ✓ | ✓ | ✓ | ✓ |
| Accounting software CSV presets (QuickBooks, Xero, FreshBooks, Wave, Sage) | ✓ | ✓ | ✓ | ✓ |
| Import transactions from QuickBooks Online | ✓ | ✓ | ✓ | ✓ |
| QuickBooks import wizard (vendors, COA, jobs, transactions) | ✗ | ✓ | ✓ | ✓ |
| Bulk transaction import | ✗ | ✓ | ✓ | ✓ |
| Bulk transaction edit | ✗ | ✓ | ✓ | ✓ |
| Transaction categorization rules | ✗ | ✓ | ✓ | ✓ |
| Credit-card payment detection | ✓ | ✓ | ✓ | ✓ |
| Plaid live bank sync | Add-on | Included (max 3) | Included | Included |
| AI auto-categorization (optional module) | ✗ | ✗ | ✓ | ✓ |
| Transaction review queue (admin) | ✗ | ✓ | ✓ | ✓ |
Jobs & project costing | ||||
| Job list & job detail pages | ✓ | ✓ | ✓ | ✓ |
| Job status (active, pending, complete, archived) | ✓ | ✓ | ✓ | ✓ |
| Job budget & cost tracking by job | ✗ | ✓ | ✓ | ✓ |
| Schedule of values (SOV) on jobs | ✗ | ✓ | ✓ | ✓ |
| Progress payment applications on jobs | ✗ | ✗ | ✓ | ✓ |
| Job payments & draw tracking | ✗ | ✓ | ✓ | ✓ |
| Job revenue / cost forecast | ✗ | ✓ | ✓ | ✓ |
| Change orders on jobs (optional module) | ✗ | ✓ | ✓ | ✓ |
| Convert approved estimate → job | ✓ | ✓ | ✓ | ✓ |
| Demo sample data load | ✓ | ✓ | ✓ | ✓ |
Estimating | ||||
| Manual estimates with line items | ✓ | ✓ | ✓ | ✓ |
| Edit estimate lines & totals | ✓ | ✓ | ✓ | ✓ |
| AI construction cost estimator | ✗ | ✓ | ✓ | ✓ |
| Export estimate to proposal format | ✗ | ✓ | ✓ | ✓ |
Vendors, contractors & compliance | ||||
| Vendor directory & contact records | ✓ | ✓ | ✓ | ✓ |
| Contractor directory & contact records | ✓ | ✓ | ✓ | ✓ |
| W-9 upload, storage & download (optional module) | ✗ | ✓ | ✓ | ✓ |
| Vendor compliance dashboard | ✗ | ✗ | ✓ | ✓ |
| Vendor performance reporting (admin) | ✗ | ✓ | ✓ | ✓ |
| 1099 contractor reporting (admin) | ✗ | ✓ | ✓ | ✓ |
Accounts receivable & payable | ||||
| Accounts receivable workspace | ✗ | ✓ | ✓ | ✓ |
| Create & track customer invoices | ✗ | ✓ | ✓ | ✓ |
| Invoice PDF generation | ✗ | ✓ | ✓ | ✓ |
| Accounts payable workspace | ✗ | ✓ | ✓ | ✓ |
| Vendor bills & bill payment | ✗ | ✓ | ✓ | ✓ |
| Retainage tracking on billings | ✗ | ✗ | ✓ | ✓ |
| Progress billing / AIA billing workflows | ✗ | ✗ | ✓ | ✓ |
| Admin payables dashboard | ✓ | ✓ | ✓ | ✓ |
| Admin new invoice flow | ✓ | ✓ | ✓ | ✓ |
Contract & proposal PDFs Generated from the contract builder — tier gates match product code. | ||||
| Proposal / estimate PDF | ✓ | ✓ | ✓ | ✓ |
| Prime (owner) contract PDF | ✓ | ✓ | ✓ | ✓ |
| Change order PDF | ✗ | ✓ | ✓ | ✓ |
| Notice to proceed PDF | ✗ | ✓ | ✓ | ✓ |
| Subcontractor agreement PDF | ✗ | ✗ | ✓ | ✓ |
| AIA G702 / G703 payment application PDF | ✗ | ✗ | ✓ | ✓ |
| Certificate of substantial completion PDF | ✗ | ✗ | ✓ | ✓ |
| Conditional & unconditional lien waiver PDF | ✗ | ✗ | ✓ | ✓ |
| Proposal default terms & clause settings | ✗ | ✓ | ✓ | ✓ |
| Standard clause library (insert snippets) | ✗ | ✓ | ✓ | ✓ |
| Share proposal link — client review page | ✗ | ✓ | ✓ | ✓ |
| Contracts & proposals power-up module | ✗ | ✓ | ✓ | ✓ |
Reports & analytics | ||||
| Profit & loss (P&L) report | ✓ | ✓ | ✓ | ✓ |
| Cash flow / cash report | ✓ | ✓ | ✓ | ✓ |
| Job cost report (by job) | ✗ | ✓ | ✓ | ✓ |
| Portfolio & job analytics | ✗ | ✗ | ✓ | ✓ |
| Budget vs actual report (admin) | ✗ | ✓ | ✓ | ✓ |
| WIP (work-in-progress) schedule | ✗ | ✗ | ✓ | ✓ |
| Compliance audit reporting | ✓ | ✓ | ✓ | ✓ |
| AI categorization usage report (admin) — coming soon | ✗ | ✗ | ✓ | ✓ |
| Operational alerts dashboard (admin) | ✓ | ✓ | ✓ | ✓ |
Optional power-up modules Enable under Settings → Modules when your plan allows. | ||||
| Progress billing module | ✗ | ✗ | ✓ | ✓ |
| Change orders module | ✗ | ✓ | ✓ | ✓ |
| W-9 compliance module | ✗ | ✓ | ✓ | ✓ |
| Contracts & proposals module | ✗ | ✓ | ✓ | ✓ |
| Auto-categorization module | ✗ | ✗ | ✓ | ✓ |
Add-on services Not included in Free, Pro, Business, or Enterprise — purchase separately when available. | ||||
| Encrypted Memory Vault backup (.omnimem) | Add-on | Add-on | Add-on | Add-on |
| Import Memory Vault backup | Add-on | Add-on | Add-on | Add-on |
Client portal & collaboration | ||||
| Vendor compliance portal (secure upload link for subs) | ✓ | ✓ | ✓ | ✓ |
| Secure share links for proposals | ✗ | ✓ | ✓ | ✓ |
| Client proposal acceptance (typed name signature) | ✗ | ✓ | ✓ | ✓ |
| Custom clause library — standard construction snippets | ✗ | ✓ | ✓ | ✓ |
Support & services | ||||
| Community support | ✓ | ✓ | ✓ | ✓ |
| Email support | ✓ | ✓ | ✓ | ✓ |
| Chat support | ✗ | ✓ | ✓ | ✓ |
| Priority chat support | ✗ | ✗ | ✓ | ✓ |
| Dedicated account manager | ✗ | ✗ | ✗ | ✓ |
| Custom onboarding & training | ✗ | ✗ | ✗ | ✓ |
| Custom pricing (quoted to your operation) | ✗ | ✗ | ✗ | Contact sales |
Hover dotted feature names for plain-English tooltips. Abuse of fair use may result in account suspension per our Terms.
The comparison
OmniLedgr vs QuickBooks
QuickBooks Plus runs about $115/month for job costing. OmniLedgr is built for contractors from the ground up — compare every major capability side by side.
| Feature | QB Simple Start ~$38/mo | QB Plus ~$115/mo | Free $0 | Pro $29/mo | Business $79/mo | Enterprise Custom |
|---|---|---|---|---|---|---|
| Built for contractors (not generic accounting) | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| Construction chart of accounts pre-seeded | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| Job costing & P&L by job | ✗ | ✓ | ✗ | ✓ | ✓ | ✓ |
| Schedule of values on jobs | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| In-app contractor knowledge base & tooltips | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| CSV bank import | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Live bank sync (Plaid) | ✗ | ✓ | Add-on | Included (max 3) | Included | Included |
| QuickBooks Online import wizard | ✓ | ✓ | ✓ | ✓ | ||
| Keyword categorization rules | ✗ | ✓ | ✓ | ✓ | ✓ | ✓ |
| AI auto-categorization module | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| Manual estimates with line items | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| AI construction cost estimator | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| Convert estimate → job | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| Basic proposal & prime contract PDFs | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| Full contract library PDFs | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| Subcontractor agreement PDFs | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| Your company logo on PDFs | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| No watermarks on documents | ✗ | ✗ | ✓ | ✓ | ✓ | ✓ |
| Client proposal share & acceptance | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| Customer invoices & AR workspace | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Vendor bills & AP workspace | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Retainage tracking | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| AIA G702 / G703 progress billing | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| Certificate of substantial completion PDF | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| Lien waiver PDFs | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| W-9 compliance module | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| 1099 contractor reporting | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| Change orders module | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
| P&L, cash flow & job cost reports | ✗ | ✓ | ✓ | ✓ | ✓ | ✓ |
| WIP (work-in-progress) schedule | ✗ | ✗ | ✗ | ✗ | ✓ | ✓ |
| Multi-company / multi-entity books | ✗ | ✓ | ✗ | ✗ | ✓ | ✓ |
| Team members included | 1 | 1 | 1 | 2 | 5 | 5 |
| Cloud document storage | 250 MB | 2 GB | 10 GB | 20 GB | ||
| AI cost estimates per month | 0 | 15 | Unlimited | 10 | ||
| Community support | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Email support | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Chat support | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
Built for contractors like you
Engineered for independent trade operations and heavy commercial workflows.
“OmniLedgr replaced QuickBooks and our manual spreadsheets in one shot. The AI estimation alone saves me 5 hours a week.”
Marcus T.
Framing Contractor
“Finally, a bookkeeping platform that understands AIA progress billing. Generating G702s now takes minutes instead of an entire weekend.”
Dave K.
Commercial Electrical Subcontractor
Common questions
Is the free plan really free forever?
Yes. It is a limited core-books tier — not a trial. No AI estimates. CSV bank import is included; live Plaid bank sync is an optional add-on on Free only (Settings → Billing). Upgrade to Pro for AI, job costing, change orders, and W-9; Business for AIA billing, lien waivers, and unlimited bank connections.
How does live bank sync pricing work?
Live bank sync is included natively in all paid plans (up to 3 connected accounts on Pro, unlimited accounts on Business). For Free tier accounts, live bank sync can be added as an optional utility module billed directly through your settings panel.
What is the Early Adopter Price Lock Guarantee?
Subscribe annual (Pro at $290/yr or Business at $790/yr) and your rate is locked forever — at no extra charge. Annual prices may increase for new customers over time, but your renewal will never go up as long as your subscription stays active without a lapse. Monthly plans are standard pricing with no lock.
How is Enterprise priced?
Enterprise has no public list price. You get everything in Business plus higher seats and storage, a dedicated account manager, and custom onboarding — quoted to your operation. Email [email protected] to talk through needs.
Are there watermarks or OmniLedgr branding on my PDFs?
Never. Your documents use your company logo with no watermarks on any tier. We do not add OmniLedgr branding to client-facing exports.
When do I get multi-company?
Business and Enterprise support multiple companies (entities) in one account — separate books per entity for owners running more than one operation.
Do I need a credit card to sign up?
Free accounts: no card — create an account and use core bookkeeping. Pro and Business trials: yes — Stripe collects a card when you start the 14-day trial; you are not charged until the trial ends. Enterprise is sales-only — contact us for a quote.
Is there a limit on how many jobs I can run?
No active-job cap. Jobs scale with your document storage allowance. Archive old jobs to stay organized, not because we force you to.
What if someone abuses the platform?
Fair use applies. If we determine an account is using far beyond normal contractor volumes, we reserve the right to suspend or terminate the account per our Terms of Service.
Can I upgrade or downgrade anytime?
Yes. No contracts. No penalties. Upgrade when you need more, downgrade if you need to scale back.
How does billing work?
Monthly plans bill on the day you subscribe. Annual plans bill once per year and save you about 17%. All paid plans include a 14-day free trial.
Start free.
Upgrade when you grow.
Create an account to start. No watermarks on any tier.